Do you ever consider how many emails you send throughout the week, you may be surprised at the number? Sure you email friends and family but what about businesses associates, websites you interact with, retailers, online newspaper editorials, your bank, the phone company; the list could be endless and they are all potential customers for you. If this is your case consider adding an email signature to your outgoing emails.
An email signature can be your name, your company’s name, your website, a tagline or a combination of all these and more. To really make your email signature stand out you could also add a picture or a logo. Below I will explain two methods of adding an email signature that will automatically be added to your outgoing emails.
The directions below are for Outlook Express, Outlook will be similar.
Text Only – No Picture
This method uses plain text, no HTML code to deal with.
- From Outlook Express go to the “Tools” menu at the top of the window.
- Under “Tools” select “Options”; from the “Options” box select the “Signature” tab on the top right.
- In the “Signature” window select the “New” button on the top right to create a new signature.
- In the “Edit Signature” text box enter the information you wish to appear as your signature.
- Next select the “Advanced” button on the right and select the accounts you want this signature to be associated with and click “Ok” when done.
- At the top of the window under “Signature Settings” select the “Add signatures to all outgoing messages” box.
- Finally select “Apply”, from know on your signature will show up automatically each time you create a new email message.
HTML Version – With Image or Logo
This method will require you to upload your image to your file server on the web. You will need to create a small HTML file that includes the image and the text you would like to include in your signature; this can be done in your HTML editor or in Outlook Express. These directions will use Outlook Express to create the HTML file.
- Select “Create Mail” icon at the top of Outlook Express to create a new email message; a “New Message” window will appear.
- To insert your image click the “Insert” menu at the top of the “New Message” window and select “Picture”, the “Picture” window will appear
- Select the “Browse” button to find your image; when you have found your image select “Ok”.
- Back in the “Picture” window select “Left” alignment from the “Alignment” drop down list; under spacing enter 10 for horizontal spacing; select “Ok” to close the “Picture” window.
- Next enter your text information; you can change the font from the “font” drop down list at the top of the “New Message” window.
- Once the image and the text are as you like them go to the “File” menu at the top of the “New Message” window and select “Save As”; under “Save as type” at the bottom of the “Save Message As” window select “HTML Files” enter a name and a file location and select “Save”.
- At this point you can edit your text and/or your image to include a hyperlink back to your web site. Highlight the desired text or image (one at a time) select “create a hyper link” from the edit tool bar (it’s the icon with a planet and a chain link) and enter your sites address.
- Know you need to edit the image address to match the image you uploaded to your file server.
- Access your image on the web with your web browser; highlight and copy the address from the address bar.
- Go back to your newly created signature (new message window) in Outlook Express; go to the “View” menu at the top and select “Source Edit”.
- Select the “Source” tab at the bottom of the “New Message” window.
- Look for src=”c:location of your image on your computer“; delete everything between the quotation marks and paste in your image address.
- Select the “Edit” tab at the bottom of the “New Message” window; go to the “File” menu at the top and select “Save As” just as before; select HTML as the file type and select “Save”. Know you need to add this HTML file as your signature.
- In the Outlook Express window select the “Tools” menu at the top; then “Options”; in the “Options” window select the “Signatures” tab.
- Select the “New” button on the top right to create a new signature.
- At the bottom of the “Options” window under “Edit Signature” click the “File” button; next select the “Browse” button to locate your HTML signature file; once you have found the file select “Open”.
- Know go to the “Advanced” button; select the email account you want this signature to be associated with and select “Ok”.
- Finally at the top of the “Options” window under “Signature settings” select “Add signatures to all outgoing messages” and select “Apply”.
From know on your signature will show up automatically each time you create a new email message.
You can only have one signature that is applied automatically. If you need more than one signature to choose from you can disable the automatic feature and apply them manually by going to the “Insert” menu and selecting “signature”.